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Minutes from Oct 2 meeting Minutes from Oct 2 meeting

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Minutes from Oct 2 meeting

Posted by: Garret Pick on Wed, Dec 13, 2006

recorded by secretary Kristi Lundell

Date: Monday, October 3, 2006
Place: On-Site, club house
Present: Colleen O’Handley, Garett Pick, Kristi Lundell, Monique Todebush
Absent:  Peter Melnyk, Rodger Reilly, Carol Sullivan, Mark Deutsch
By Invitation: Joe Barros, MCBC Manager, Chris Worrall, prospective member, Jeff Viar, Metropolitan Management Property Manager
VP Pick moved to elect Chris Worral to the BOD, President O’Handley seconded the motion. No opposition.
Meeting called to order: 7:11pm by President Colleen O’Handley
Approval of Minutes: Following changes should be made to the minutes of the June 2006 meeting: Carol Sullivan was absent with no prior approval. Director Lundell moved to approve minutes, seconded by VP Pick.
New Business:
  1. President O’Handley read a response to Joe’s e-mail dated 10/2/06. 
  2. Joe responded to President O’Handley’s comments.
  3. Decision made by BOD to allow Joe to keep his tools in the office.
  4. BOD reviewed letter from Thomas and Shirley Lum. BOD decided that mail addressed to BOD should be forwarded (sealed) to Director Lundell within 2 working days.
  5. Joe Barros reported that $3,000 has been spent on sewer fees. Hawaiiam American Water was contacted to figured out a way to sub-meter property. Plumber estimate was $500-$1,000 to install separate meter. Eventually this will read water that goes to yard only and not to pool.
  6. Joe Barros reported that an Investigator from Hawaiian American Water will be coming to property to look at electric meter to ensure accuracy. Jeff Viar will forward bills for the last two years to President O’Handley and VP Pick.
  7. Joe Barros to make three new signs for parking lot to include “Please do not feed the ducks”.
  8. Repeated attempts by President O’Handley have been made to contact Carol Sullivan regarding attending BOD meetings. According to Section 4 of the “Bylaws of Mariners Cove” Carol Sullivan was voted off the Board of Directors due to continued absenses from meetings and non-response.
  9. President O’Handley moved to elect Jeni Brians to the BOD, Director Lundell seconded the motion. No opposition.
  10. Charge of $125 for the Annual Board Meeting in May 2006 was questioned. Jeff Viar to get back to us with response.
  11. Club issues requiring voting will be done in person only, at quarterly BOD meeting, not via e-mail. Emergency meetings may be called by President O’Handley or VP Pick if necessary. E-mail distribution list should include current board members only. President O’Handley and VP Pick to determine which e-mails should be forwarded to MCBC Manager and Metropolitan Management.
  12. Correspondence regarding violations/complaints should be sent to Metropolitan Management. Lori Jessee will send form reply letter to acknowledge receipt of the letter and will forward to Director Lundell within 5 working days.
  13. View lots still being discussed. Discussion tabled until next BOD meeting.
  14. BOD requested job description for both Joe Barros and Lawrence Kaowili. Jeff Viar to bring descriptions from other properties as one is not known to exist for MCBCA. A possible raise for Joe Barros will be discussed at the next BOD meeting. Lori Jessee to design new time card for Lawrence (to include description of work) and will forward to Joe Barros.
  15. BOD reviewed proposal for replacing entry gate which has rusted. Estimate from Modern Welding & Fabrication was $600 for fabrication of aluminum door frame, dated 9/29/06. VP Pick to follow up with Pedro Perez Jr. to ensure that he will come back to check on gate post-installation by Joe Barros.
  16.  Rules and new contracts discussed. Director Lundell to make final revision and forward to Jeff Viar. Jeff to forward to legal counsel for approval. 
  17.  Christmas Party scheduled for Saturday, December 2, 2006 from 3-5pm. Appetizer potluck. MCBCA to provide drinks and candy gifts for children. Budget: $200. Director Todebush to chair.
  18. VP Pick will post names of officers (President, VP, Treasurer, Secretary) to website. 
  19. “Welcome to the Neighborhood” visits will continue through the end of the year and then be re-assessed. So far six homes have been visited.
  20. Lori Jessee to create electronic version of Boat/Trailer Storage Agreement. 
    BOD voted to change rule to one boat storage spot per person effective 10/2/06 and on, unless available spots exist. Owners currently renting more than one spot may continue to rent multiple spots until boat(s) are sold. Increase of boat storage fees will be discussed at the next BOD meeting.
  21. VP Pick to check with Joe Barros if heater exists/works in pool. If so, Joe to get estimate to run heater during winter months. A short trial period was suggested.
  22. Refrigerator in MCBC needs to be replaced. Director Lundell to purchase replacement and expense to MCBCA. No icemaker. Current refrigerator will be hauled and new one delivered. President O’Handley to offer refrigerator free to any resident who is willing to haul it. Director Lundell to inform her of delivery date of new appliance.
Next Meeting: December 11, 2006, 7pm, On-site, club house
There being no further items to discuss, the meeting was adjourned by President  O’Handley at 9:05pm.
Respectfully Submitted,
Kristi Lundell
MCBCA BOD Secretary
   Discussion: Minutes from Oct 2 meeting
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