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Minutes from February 19th meeting Minutes from February 19th meeting

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Minutes from February 19th meeting

Posted by: Garret Pick on Tue, May 15, 2007

recorded by Secretary Kristi Lundell

Date: Monday, February 19, 2007
Place: On-Site, club house
Present: Colleen O’Handley, Garrett Pick, Kristi Lundell, Chris Worrall, Jeni Brians, Joe Barros
Absent: Monique Todebush, Peter Melnyk
Meeting called to order:  7:07pm by President Colleen O’Handley
Approval of Minutes: VP Pick moved to approve the minutes from the 12/11/06 meeting, seconded by Director Worrall.
Joe’s Report: 
  1. Finished painting interior of club and pool deck
  2. All Pool & Spa trying to get the right ladder for pool. Joe waiting for their response.
  3. No problems reported with parties.
  4. Renter from Niumalu Loop who jumped fence paid $100 fine, Joe to submit check to Metropolitan Management.
  5. Joe will check on getting pool furniture and bathroom partition as approved at the 12/11/06 meeting.
  6. Christmas lights taken down, may be thrown away due to wear and tear.
Joe Barros excused from remainder of the meeting.
New Business:
  1. Jeff Viar needs to forward financial information to the BOD.
  2. Easter party: April 8, 2007. Monique Todebush to plan. Up to $200 for expenses approved. Note: last year’s party spending was under $150. The following suggestions were made:
    1. Don’t put chocolates in eggs; it melts fast. Instead, hide empty eggs and have kids turn in for goodie bag filled with candy.
    2. Ask for RSVP’s on the flyer so the appropriate qty. of candy, drinks, food can be purchased. Suggested RSVP date: April 1. RSVP’s can be taken through our website and Joe’s office phone. Joe: please revise outgoing message to include party info, and check messages regularly until party. Advise Monique Todebush of count on April 1.
    3. Add disclaimer to flyer so we have a working list of residents who prefer not to receive flyers in their mailbox. Suggestion: Please advise if you would prefer not to receive flyers for upcoming events in your mailbox by e-mailing us at our website. Monique please discuss directly with Garrett. 
  3. Garage sale date: May 19, 2007 (original suggestion of May 26 moved due to Memorial Day holiday).
  4. Christmas party: December 1, 2007. Joe please reserve Bay Club.
  5. At next meeting, BOD to get Joe’s opinion regarding interior curved wall which appears to need repair. Joe please give us your feedback and suggestions on how/if it should be repaired.
  6. Joe please tighten screws holding screens in place.
  7. BOD approved purchase of two tables and eight chairs (pool furniture) at the 12/11/06 meeting. Joe to purchase furniture similar to what we already have.
  8. Bids for solar heating of pool were discussed. President O’Handley moved to approve solar heating of the pool to repair and replace previous heating mechanism, seconded by Director Worrall. This will be presented at the Annual Meeting for voting by the residents. Jeff Viar to advise if putting this issue out to vote is not within the guidelines of the Annual Meeting. Jeff to advise if MCBCA is eligible for 35% State tax solar credit.
  9. Reminder regarding mail: If Joe receives mail that needs to be addressed by the BOD, please forward to Jeff Viar at Metropolitan Management. Jeff to forward to the appropriate Board member. This should done within a reasonable and timely fashion.
  10. Colleen O’Handley acknowledged that this meeting concludes her term as President of the BOD. 
  11. Chris Worrall elected President, effective immediately, for the MCBCA BOD.
  12. Lori Jessee at Metropolitan Management to send new BOD roster. Please remove Colleen O’Handley, Mark Deutsch, and Rodger Reilly. Please add Chris Worrall and Jeni Brians.
  13. New resident welcome calls: Director Lundell will continue visits to new residents. Flyer will be updated because only one FOB is approved per household. Instead of giving out a free FOB, owner will be directed to visit Joe Barros for one FREE FOB. Visits will continue either every other month or quarterly instead of monthly. BOD approved $5 per home for small gift of candy or cookies for 2007. Lori Jessee please continue to e-mail Kristi Lundell with new resident information monthly.
  14. Director Lundell was asked to make two signs for Bay Club: one with Met Management’s contact info, and one encouraging residents interested in joining the BOD to attend the Annual Meeting. 
Next meeting: Annual Meeting, April 19, 2007, 7pm
There being no further items to discuss, the meeting was adjourned by Colleen O’Handley at 8:46pm.
Respectfully Submitted,
Kristi Lundell
MCBCA BOD Secretary
   Discussion: Minutes from February 19th meeting
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