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Minutes from August 17, 2009 Meeting Minutes from August 17, 2009 Meeting

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Minutes from August 17, 2009 Meeting

Posted by: Garret Pick on Tue, Nov 17, 2009

recorded by Secretary Lundell

Monday, August 17, 2009 @ 7pm
On-site, club house
Present: President Jo Ann Kocher, VP Garret Pick, Treasurer Chris Worrall, Secretary Kristi Lundell, Jeni Brians, Walt Johnson, Herb Wheatman, Ron McClair
Guests: Joe Barros, Stanley Sung (resident who is working with Joe on maintaining pool in the event that Joe is not available), Chuck & Ellen Johnston
Meeting called to order:  7:10pm by Jo Ann Kocher
Approval of the minutes from the May 27, 2009 meeting: Motion by Walt Johnson to approve, seconded by Herb Wheatman and unanimously approved by all present. 
Review of old business:
  1. Situation with Resident who wanted a refund of $490 on boat fees was resolved by Hawaiian Properties.
  2. Attorney used current by-laws to review and revise Boat Storage agreement. Motion to have Claudio discuss ceiling fan installation with Joe was made by Chris Worrall, seconded by Jeni Brians, and unanimously approved by all present.
  3. Landscaping: Laurie McCrary will be working on landscaping soon.
  4. Boat Dock report by Walt Johnson: L-shaped dock and landing would cost about $13,600 by Hawaii Kai Docks. A motion to accept the proposal and move forward ASAP was made by Walt Johnson, seconded by Kristi Lundell, and unanimously approved by all present. Jo Ann signed the contract and will contact Hawaii Kai Docks. 
  5. Boat/Trailer Storage Agreement discussion: Motion to leave “D” in the agreement on page 1 and adopt all additions suggested by Jo Ann on page 2 was made by Herb Wheatman, seconded by Chris Worrall and unanimously approved by all present.
  6. Reserve Study Analysis: Chris Worrall will be heading up a group to do Reserve Analysis on own, without hiring a professional company to do the work. 
Manager’s Report:  see attached
  1. Motion for Joe to paint and concrete parts of the deck was made by Walt Johnson, seconded by Herb Wheatman, and unanimously approved by all present.
  2. Discussed the blue rock in front of club house door which is causing problems. Guest Ellen Johnston said that it is a French drain and therefore the rocks are required. Motion to have a professional landscaper come and suggest alternatives to the blue rock made by Walt Johnson, seconded by Jeni Brians and unanimously approved by all present. Ellen Johnston will research who did the original work and advise Jo Ann Kocher.
Owners Forum:
  1. Ellen Johnston asked if Phoenix palms can be trimmed. Joe agreed to do so.
  2. Chuck Johnston expressed concerned about trailer storage being proposed by Hawaii Kai Marina’s Association. He is asking the MCBC Board to help inform residents about this situation and possibly use the facility for a meeting, information in December’s newsletter. Chuck will stay on top of the situation and keep Jo Ann advised. 
Review/Approval of Financials for 5/2009 through 7/2009:
Motion to approve financials for 5/2009-7/2009 was made by Kristi Lundell, seconded by Jeni Brians, and unanimously agreed by all present. 
Financial Report:
  1. A new $50,000 1-year CD was purchased by Hawaiian Properties on July 17, 2009. 
New Business:
  1. Board agreed we don’t have jurisdiction to erect “Do Not Solicit” signs in the Cove. 
  2. Rental of the clubhouse is only for owners. Pool rules will be changed to reflect: “owner or authorized occupant” for pool use. 
  3. We have a new property manager now that Victoria is gone. John Brewer is our new contact. Our current contract expires March 2011. 
  4. Insurance meeting will take place next Monday, August 24, 2009 at 7:30pm. Each will give a 10-minute presentation with 5-minute discussion period. Our current insurance expires in September 2009. Herb Wheatman recused himself form this meeting as his wife, Jill Wheatman, is a presenter. 
Executive Session:

Next Meeting: 
Monday, November 16, 2009
Adjournment: There being no further business to discuss, a motion was made by Kristi Lundell to adjourn the meeting at 9:10pm, seconded by Garret Pick and unanimously agreed to by all present. 
Respectfully Submitted,
Kristi Lundell
MCBCA BOD Secretary
   Discussion: Minutes from August 17, 2009 Meeting

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